This policy covers all data that is shared by a visitor with us whether directly via www.fauldhousepenguins.co.uk or via email. This policy is occasionally updated so we suggest you re-review from time to time.
This policy provides an explanation as to what happens to any personal data that you share with us, or that we collect from you either directly via this Website or via email.
Certain businesses are required under the data protection act to have a data controller. For the purpose of the Data Protection Act 1998 the data controller and data processor for this Website is Fauldhouse Penguins S.C. and can be contacted via email at firstname.lastname@example.org
1. Information we collect
In operating our Website we may collect and process the following data about you:
1.1 Details of your visits to our Website and the resources that you access including, but not limited to, traffic data, location data, weblog statistics and other communication data.
1.2 Information that you provide by filling in forms on our Website, such as when you complete our Club Registration Form or contact us via the contact form on the Contact Us page.
1.3 Information provided to us when you communicate with us for any reason.
On occasion, we may gather information about your computer for our services, and to provide statistical information regarding the use of our Website to our advertisers.
Such information will not identify you personally, it is statistical data about our visitors and their use of our site. This statistical data does not identify any personal details whatsoever. It is used by us to analyse how visitors interact with the Website so that we can continue to develop and improve this Website.
We may gather information about your general Internet use by using a cookie file that is downloaded to your computer. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our Website and the service that we provide to you.
All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies. Please note that should you choose to decline cookies, you may be unable to access particular areas of our Website.
Any advertising featured on this Website may also incorporate cookies, over which we have no control. Such cookies (if used) would be downloaded once you click on advertisements on our Website.
For more information on cookies you can read the guidance at All About Cookies.
3. Use of your information
The information that we collect and store relating to you is primarily used to enable us to provide our services to you. In addition, we may use the information for the following purposes:
3.1 To provide you with information requested from us relating to events or notifications and to provide information on other swimming club activities which we feel may be of interest to you if you have consented to receive such information.
3.2 To contact you or a named emergency contact if we need to.
3.3 To notify you about any changes to our Website, such as improvements or service/product changes, that may affect our service.
3.4 If you are an existing member, we may contact you with information about Fauldhouse Penguins Swimming Club.
3.5 Relevant medical information you provide us with will only be used with relevant Fauldhouse Penguins swimming club personnel, such as coaching staff, to help us suppport the welfare of swimmers under our supervision.
3.5 Information will only be shared with appropriate personnel within Fauldhouse Penguins Swimming Club. We will not share your personal information with any third parties without your specific prior consent.
3.6 If you do not want us to use your data, in the ways we describe, you will have the opportunity to withhold your consent when you complete the form on which we collect your data. Please be aware that withholding your consent may significantly impair our ability to provide adequate safety measures, which you may expect of us, for a child under your care.
3.7 Please be advised that we do not reveal information about identifiable individuals to advertisers but, on occasion, information may be provided to them about non-identifiable aggregated statistical information about our visitors such as your area of residence or age group.
4. Storing your personal data
4.2 Data that is provided to us is stored on our secure servers. Details relating to any information entered into our site will be encrypted to ensure its safety.
4.3 The transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and the transmission of such data is entirely at your own risk. Where we have given you (or where you have chosen) a password so that you can access certain areas of our site, you are responsible for keeping this password confidential.
5. Disclosing your information
We will only disclose information you provide to us in the following ways:
5.1 Where applicable, we may disclose your personal information to appropriate members of our club. This includes, where applicable, relevant committee members or coaching staff.
5.2 We will not disclose your personal information to third parties, without your specific prior consent:
5.2.1 Where we are legally required to disclose your information.
5.2.2 To assist fraud protection.
6. Third party links
You might find links to third party websites on our Website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.
7. Access to information
The Data Protection Act 1998 gives you the right to access the information that we hold about you. Please note that any demand for access may be subject to payment of a fee of £10 which covers our costs in providing you with the information requested. Should you wish to receive details that we hold about you please contact us using the contact details below.
8. Contacting us
We welcome any queries, comments or requests you may have regarding this policy please do not hesitate to contact us at email@example.com.
If you would prefer to write to us then our contact address is Fauldhouse Penguins S.C, Fauldhouse Partnership Centre, Lanrigg Road, Fauldhouse, West Lothian, EH47 9JD